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External Transport Manager

An External Transport Manager is essentially a freelance consultant who is a competent, qualified professional, ensuring your company's compliance in various aspects, from vehicles and drivers to tachographs and defect reports.

 

MAGG offers External Transport Managers for companies that don't require a full-time transport manager. We provide a cost-effective and operationally suitable solution tailored to your needs. The external transport manager not only ensures compliance but also contributes to fuel economy, H&S policy status, and driver training development, among other aspects.

 

Key Duties:

  • Continually maintain and review compliance systems to ensure that they are fit for purpose, effective and efficient.

  • Address any issues such as roadside prohibitions, annual test failures etc.

  • Necessary changes are notified to the TC in accordance with latest operator licence legislation.

  • Keep up to date on all legislation.

 

Driver Admin:

  • Working time records are kept for a period of no less than 24 months.

  • Drivers hours records are kept for a period of no less than 12 months

  • Drivers hold the appropriate licence for the vehicle they are driving (including non-GB vocational drivers from EU member states who are required to register their driving licences with DVLA within 12 months of being resident)

  • Drivers’ licence checks

  • Hold a valid driver CPC qualification (DQC) where required

 

Driver Management:

  • Compliance with the driving hours rules (EU or Domestic Hours rules)

  • Recording of driver's duty, driving time and rest breaks on the appropriate equipment or in drivers’ hours books 

  • Download and store data from the vehicles were required. At least every 90 days and from the drivers’ tachograph smart cards, at least every 28 days

  • Drivers’ hours records are retained and are available to be produced

  • Working records are retained for the purposes of the Working Time Directive (WTD) and that they are available to be produced during the relevant period

  • Drivers have received the necessary training in order to operate all relevant vehicles and equipment

  • Contribute to relevant training and subsequent disciplinary processes as required.

 

Driver Operations:

  • Completion and submission of driver defect sheets recording any reporting any defects present

  • Breaks and periods of daily and weekly rest (as per the relevant regulations which apply) are taken as required for mobile workers and drivers.

 

Vehicle Admin:

  • Vehicle maintenance records are retained for a period of no less than 15 months

  • Vehicles are specified as required and operator licence discs are current and displayed correctly

  • Vehicle payloads, height indicators, and tachograph calibrations are correct, displayed where appropriate and up to date.

  • Certificates of insurance for company cars, commercial vehicles, and plant are present and valid

  • Maintenance planner is present with PMI dates at least 12 months in advance, including MOT and other testing/calibration dates.

 

Vehicle Management:

  • Vehicles and trailers are kept in a fit and roadworthy condition

  • Reported defects are recorded and repaired promptly

  • Vehicles and trailers that are not roadworthy are taken out of service

  • Vehicles and towed equipment are made available for safety inspections, service, repair, and statutory testing

  • PMI and other testing and calibrations are carried out within the notified O-licence maintenance intervals 

  • Ensure contracts are in place with external maintenance suppliers communicating regularly and where necessary involve manufacturers, hire companies, dealers etc. as required

 

Restricted O Licence:

Although restricted operators aren't legally required to employ a transport manager, they must comply with the same legislation as standard or international license holders. MAGG offers a retainer service to keep you compliant, supporting you in various areas such as:

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  • All applications and changes

  • Drivers Hours Compliance

  • Working Time Directive Compliance

  • Training

  • Tachograph Analysis

  • Vehicle Periodic Maintenance Inspection Schedule

  • Vehicle Defect Reporting Systems

  • Driving License Checks

  • Daily Walk around inspection

  • Driver Disciplinary Activities

  • Public enquiries

Get in Touch

Navigating dangerous goods transportation can be challenging. At MAGG, we're here to help.
with expert guidance and tailored solutions.

Contact us today, and let's partner for a safer journey.

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